1
Create Order
The office creates the order in the web portal and defines which photos are mandatory.
Doclution in brief
What Doclution does for you – and how it works
Time, proof, overview and change orders – four things that change right away, and the path from the job to the finished report.
From office to evidence photo
A digital process you can understand spatially
Three steps — from office to field service to billing. That's how simple Doclution works.
Order
Encrypted
2
App Documentation
The on-site employee is guided by the app, photographs defects or results, and scans barcodes.
3
Real-Time Evaluation
As soon as the order is completed, all images are sorted and available in the office.
1
Create Order
The office creates the order in the web portal and defines which photos are mandatory.
2
App Documentation
The on-site employee is guided by the app, photographs defects or results, and scans barcodes.
3
Real-Time Evaluation
As soon as the order is completed, all images are sorted and available in the office.
The Difference
Today with WhatsApp & Excel — tomorrow with Doclution
What concretely changes for your team, from day one.
📱
WhatsApp / Email / Excel
How it often works today
- Photos scattered in private WhatsApp chats
- Employees send images, office sorts manually
- Daily search time: 30–90 minutes
- No timestamps, no GPS, no evidence
- Questionable data protection — private numbers, US servers
- Phone callbacks: „Which order was that again?"
- Order completion delayed, invoice later
- Lost photos when changing phones or deleting chats
✓
With Doclution
How it should be
- Photos automatically at the right order
- App guides the employee through required photos
- Daily search time: 2–5 minutes
- Every photo with timestamp, optional GPS, AES-256 encrypted
- GDPR-compliant — EU servers, anonymized
- Real-time dashboard in office: everything instantly visible
- Order completion + PDF report in under 1 minute
- Centralized, secure storage — accessible years later
What does it bring concretely?
Calculate Your Time Savings
Enter your team size and typical activities — we show you how much time can be freed up per week and month.
5
8
10
4
45 min
Time savings per week
0 Std.
Photos automatically assigned
0 min/Woche
Fewer callbacks
0 min/Woche
No more manual searching
0 min/Woche
Faster order completions
0 min/Woche
Projected per month
0 Stunden
≈ 0 full workdays
Request a free quote now
Conservative calculation based on industry-typical values. Actual savings depend on your concrete processes and are analyzed together in the initial consultation.
Industries & benefits
For every team that documents outside and saves time inside
Doclution fits wherever orders, photos, times, signatures and proofs need to belong together.
Lessback-and-forth between office, driver and customer
Fasterorder completion and PDF report generation
Cleanerphotos, times and signatures attached to the order
SaferGDPR-compliant instead of photo chaos in private chats
Where we see Doclution
Logistics & freight
Cleanly document POD, wait times, load securing, damage and loading lists.
Service tech & field service
Capture repairs, maintenance, before/after photos and customer approvals on site.
Construction & trades
Secure site progress, defects, material deliveries and daily reports with photos.
Facility management
Consistently prove rounds, cleaning, maintenance, damage and asset conditions.
Waste & recycling
Document container conditions, pickups, misfills and locations with timestamps.
Real estate & administration
Structurally record handovers, meter readings, damage and key transfers.
Features
Everything that must be fast outside and clean inside
Built to end paperwork, WhatsApp image chaos, and manual sorting.
Custom Requirements & PDF
Send important documents to the phone and define exact mandatory photos.
Evidence & Privacy
Every photo gets a timestamp. GPS is optional and active only at capture.
Ready Anywhere
Photos are cached offline and uploaded automatically when reception returns.
Maximum Security
Industry-grade privacy, secure recycle bin, and automatic GDPR deletion.
Live Progress & Archive
See live which required photos were uploaded and what is still missing.
Integrated Messenger
Communication between office and field service directly inside the order with AES-256 encryption.
Modules
Grows with your business — simply add modules
The core is photo documentation. Need more? Enable individual modules — no system change, no new app.
eCMR consignment note
Digital consignment note with signatures on the phone, QR code for roadside checks and a PDF receipt for the consignee.
Pallet scanning with XML export
Every pallet is scanned during loading. On completion an XML file is e-mailed automatically and is available via API for your ERP.
Shipping integration
Completing a job automatically creates the shipment with tracking — live status and delay alerts for the office.
Time tracking
Clock in and out right on the job — works without coverage and keeps the original time.
Control desk for managers
Review, assign and approve jobs — straight from the manager's phone, no desk needed.
Your own photo storage
On request, photos stay encrypted on your own server — Doclution orchestrates, your data stays in-house.
Two views — one system
The office sees the dashboard, your employees see the app
In the office you have an overview of all orders in real time. On the smartphone, your team works in the field — guided, simple, with no training overhead.
Real-Time Dashboard
Keep track of active users, open orders, and today's data volume.
Intuitive Mobile App
Easy login, barcode scanner, and clear task list for field service teams.
Digital Photo Archive
All uploaded images are automatically sorted and ready for export.
FAQ
Frequently Asked Questions
How do my employees get the app?
The DOCLUTION app is now available on Google Play and the Apple App Store. Once your account is activated, your employees simply sign in.
Does the system work without internet reception?
Yes. Photos are cached securely and sent automatically as soon as reception returns.
Where is our data stored?
All data and photos are stored encrypted on servers within the EU.
Can DOCLUTION be adapted to my team?
Yes. Required photos, documents, roles, and workflows can be adapted to your operation.
How long does the team onboarding take?
The app is intentionally minimalist — most employees are productive after 10 minutes. No extensive training needed.
Can I get to know Doclution beforehand?
Of course. Get in touch – we'll show you Doclution in a personal demo and discuss how it fits your operation.
What happens to my data if I cancel?
You can download your complete data yourself at any time as an archive (ZIP / PDF) – ideally before you cancel. After the legally required period, the data is irrevocably deleted.
Can external partners (subcontractors) get access?
No. Access is restricted to your own employees. External partners or subcontractors do not get access — keeping your jobs and data entirely within your company.
Is GPS data forcibly collected?
No. GPS is optional and only active at the moment of photo capture — no movement tracking, no profile.
Ready for clean documentation instead of WhatsApp chaos?
No special hardware. No weeks of training. Get in touch – we'll set up Doclution to fit your operation.
From €10 per month – cancel monthly.